With the increased use of Salesforce in managing enterprises, the need for better user access control is ever increasing. This is especially true in large organisations where multiple members of the staff have access to the system. To help manage this, Salesforce has a powerful feature known as Profiles.

Profiles are objects within Salesforce that determine user permissions and how they interact with the system. Each user in Salesforce is assigned a profile which controls the information that they can access, such as objects, fields and page layouts, as well as the actions they are allowed to perform. Profiles can be used to determine whether a user can create, read, edit, delete or transfer records, as well as to manage external access.

A key feature of Profiles is that they can be configured to different levels depending on the user’s role within an organisation. For example, an Admin profile might have permissions to administer the entire system, while a Sales profile may only have limited access to certain objects. This means that organisations can easily control access and permissions, and ensure the right level of security for each user.

Additionally, Profiles can be used to assign different page layouts to users. This allows different users to view different screens when accessing Salesforce, for example, a Sales user may see a Sales-focused screen layout with different fields, buttons and picklist values, while an Admin user may see the standard layout. This helps to streamline individual user experience, and makes it easier for users to perform their functions within the Salesforce system.

In terms of security, Profiles can also be used to manage external access. This allows organisations to control access to certain critical data and prevent unauthorised access. For instance, an organisation can set profiles to limit access to only specfic APIs and Webservices. Also, profiles can be set to not allow login from external IPs, so as to protect the system from possible external threats.

Overall, Salesforce Profiles are powerful security solutions that can help secure and manage user access and permissions within an organisation. They can be customised to different roles in an organisation and also allow for different page layouts for each user, helping to streamline individual user experience. Furthermore, they can also be used to protect critical data from external threats and unauthorised access. For companies looking for a secure, effective and reliable Salesforce user access control solution, Salesforce Profiles are a great option.


Salesforce object


Salesforce standard objects

signup for our blog


“Flosum is the best native release management tool that you will fall in love with. I have gained confidence in my role and has given me the ability to view release management from a whole different perspective.”

Faizan Ali

Faizan Ali
Salesforce Consultant at Turnitin